“Check List”
for the
Design of learning processes or meetings 

Is process is the invisible  flow of learning both individual and collective ?

Before the process - meeting

Foreplay/preparation (Purpose: to create focus for, and prepare for the meeting/process).

• Getting the participants’  ‘meaningfulnesses’ on the table
• Need check
• Burning questions
• Clarify purpose-goals-and methods
• Send out an invitation with a clear purpose
• Preparation of logistics and material etc..
• Preparation of yourself as host (overprepared and understructured)
• Make the room/space yours

The Process - the meeting

1. Opening of the meeting/process (purpose to create a “safe space”, acceptance, meaning and overview.

• Context:“The greater context… the many aspects, conditions and relations, thatsurround a certain situation or case, and that contribute to define ordetermine, which meaning to give to the situation.”
• Purpose – short and long term
• Possibly a framing – set boundaries – and what are givens
• Check in – physically, mentally, emotionally – so everyone’s voice is heard, and everyone is present.
• Expectations – and hopes for outcomes
• Share meeting design/structure … or
• Create a shared agenda

2. The meeting/process:
Choice of content (what) and process/method (how) in relation to purpose, target group and the desired outcome.

3. Closing the meeting/process (purpose: summary/wrap up, conclusion, closing)

• Review of results, decisions
• Conclusions
• Agreements
• Check-out (personal)

After the meeting/process
Follow up (purpose: review, learning, anchoring)

• Review of experiences and results
• Evaluation
• Learning
• Anchoring of the meeting/process
• Full stop… or beginning

‘Learning Ecology’
Documentationof content and process (purpose: to maintain and anchor common/sharedknowledge, insights, agreements etc. – to feed knowledge back into the‘system’, so it is not lost, and so it is possible to further buildupon the knowledge that is already present. To create a shared memory.

Other possible ingredients

Disturbance –It is important that there is a good amount of disturbance. Thedisturbance can be so small that it doesn’t move anything, or reallychallenge, and it can be too much, so that it is rejected as toooverwhelming (inspired by Maturana).

The ability to handle chaos – the courage to stand in chaos.

To dare let go of control.

Variation – in rhythm – content – methods – process etc..

Experience-based – “Tell me and I will forget – show me and I will remember – involve me and I will learn.”

From head to feet – personally meaningful – mentally – emotionally and action-wise

The hosting

• Show up
• Be present
• Speak your truth
• Get out of the way

Different types of meetins/processes

Different purposes:

Learning processes
Idea development/innovation
Dialogue
Experience sharing
To find consensus
To build team
Information meetings
Planning meetings
Distribution of tasks
Decision making meetings
Problem solving meeting
Need clarification meetings
Etc..

It is important to let the purpose shape the meeting.

Akey is to determine whether the meeting already has a determinedcontent – does it need to have a formal structure (i.e. the group wantsto agree upon or make a decision around a predetermined issue/content),or – is the purpose of the meeting to explore, inquire, develop ideasor in other ways make space for co-creation and development – withother words, let a new content emerge – have an open structure.